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BYS will provide shirts and hats for every player and coach.
Players should purchase their own baseball pants, baseball cleats, socks, and belt. After teams are developed, players will be notified of team name and the colors for the pants, belt, and socks. We will also send information about discount days at Academy and Dicks.
Most players choose to purchase their own bat and helmet. Each team will be provided with a limited number of helmets for the players to share.
Bats MUST HAVE a USA sticker to be eligible for use in Little League.
Picture Day (Team/Individual)
Reminders will be sent out through BYS to the families as a reminder, but extra reminders won’t hurt. Each player will receive a team picture for free. It is the player’s choice to purchase individual pictures.
Snack for after Games/Practices – (Optional)
Players receive a free juice box or popsicle at the concession stand following their games. Coaches receive a free bottle of water. However, for kids in T-ball, CP and Pinto divisions really look forward to having team snacks after their game. You’re free to handle this task as you like. Be cautious of food allergies children on your team may have. Protip: Use something like SignUp Genius to encourage families to sign-up for snack duty
Concession Stand Duty – this is REQUIRED for each team
Although we remind our BYS families often, it is sometime overlooked that Balcones Youth Sports is strictly a volunteer organization. In order to make volunteerism more wide spread and fair we divide the larger tasks, such as the concession stand, across the league.
These concession shifts will be assigned to you so that it will not interfere with your baseball/softball schedules. When the game schedules are finalized, the auxiliary members will coordinate and send out the concession stand schedule. Each team will be scheduled for 2-3 shifts. You will need 2-3 volunteers for each shift (1-2 at the window, and one as a runner in between).
Field Maintenance & Workdays – Player Agents and Maintenance team will coordinate
During the season, field maintenance and workdays will be scheduled. This is to help with the efforts of maintenance, cleaning tasks and overall beautification of the BYS complex. Workdays may include mowing, weeding, picking up trash, emptying trash cans, painting, treating fire ant mounds and fixing fences, just to name a few.
Balcones Day (spring season only)
Each team will be responsible for running a booth on Balcones Day. Please schedule volunteers in 1-hour shifts to run your booth. Use SignUp Genius for this day. In addition, each team will be responsible for bringing 12 2-liter bottles of soda and 12 individually wrapped baked good that will be due to BYS prior to Balcones Day.
Each team has the option to enter a banner into the Balcones Day banner competition. Banners can be homemade (craft ladies, this one is for you) or purchased through a site such as Vista Print (around $40).
Silent Auction Basket
During Balcones Day, there will be a silent auction to benefit programs at BYS. Each team is responsible for entering a basket into the silent auction. Each basket should include items worth at least $75. You will need to provide a list of all of the items in the basket attached to it. In addition, the basket must be wrapped in cellophane and brought to BYS prior to the silent auction. Director of Parent Reps will send out a SignUpGenius for each parent rep to choose your theme so we don’t have any duplications. ProTip: It is super easy to just email companies around town and ask for a donation for your basket. BYS can supply them with a tax receipt.
Medical Releases and Volunteer Forms – REQUIRED FOR ALL PARTICIPANTS
Each player must have a medical release on file with BYS. In addition, this release must be at every game. As the parent rep, it is your responsibility to make sure that every parent has completed one of the releases for their player. This release should be kept in a binder with the coach at every practice/game. If a child does not have a medical release, they will not be able to play in a game. In addition, every volunteer on the field or in the dugout must have completed a volunteer application and background check. Parent reps are responsible for making sure that the applications have been completed and submitted to Director of Parent Reps. Only the Parent Rep, volunteers, and coaches are allowed in the dugout so please make sure that this is the case at every game. It is helpful to your coaches if jerseys and hats are handed out in an organized manner. Parent reps can and should help with this, keeping track of which player receives which number.
End of Season Party (Optional)
They can be after the final game at the field or at a later date off site, it’s entirely up to you. Parents should give ideas – pool party, a trip to Gattiland, bowling, etc. Usually parents will ask what they can contribute in the way of food, drinks, or just money.
Also keep in mind gifts for your coaches to show your appreciation of all their hard work during the season. (Coaches gifts are OPTIONAL)
Trophies & Medals
Medals will be presented to only T-ball and Shetland divisions as participation (Spring ONLY).
During the fall season, we will present the kids with Certificates of Participation or Ribbons for T-ball, CP & Pinto divisions ONLY.
However, you may collect money together as a team for trophies. This is NOT mandatory and is an option for all other divisions. Cost per trophy can range from $5 to $20 just depending on how big of a trophy you choose and how many “bells and whistles” they have.
We are always looking for sponsors for our league and teams YEAR ROUND. If your company, you personally, or someone you know owns a business and they would like marketing at a bargain, this is a great way to advertise and support your league and the community. We encourage our members to use our sponsors in return for their gracious donation to the league for improvements and purchases.
Please contact Amy Longmire at firstname.lastname@example.org. Also, feel free to check out our sponsor page on the website.
BYS is not city owned – we are PRIVATELY owned and a non-profit organization. Although we do get city subsidies once a year, that does not help to purchase equipment for fields, players or other items needed for the league. We do not ask for our members to sell candles, candy, etc.; we simply ask for their support by purchasing food and drinks from our concession and also to spread the word to families and friends on the following:
· Festivals – All profits benefit BYS
· Raffles/Silent Auction – This season, we will be asking each team to sign up for a themed basket (sign up from our list of themes or come up with your own) and gather items or money from your team to contribute to the gift basket. You may also ask businesses for donations, etc. All proceeds from the auction benefit BYS.